PQQ Basics – What you need to know

PQQ is something one will most often hear in the tendering and procurement world. The term can take many forms including (SQ)Selection Questionnaire. PQQ simply stands for Pre-qualification questionnaire.
This is typically the first stage of a tender process and helps the buyer filter through organisations that are more suited to deliver upon their requirements and needs, allowing a select few to be invited to tender (ITT) and making it easier to narrow down competent suppliers. It also ensures any previous convictions or misconduct is declared as per procurement regulations.

Many assume that this is the easy part of the tender process. If one has all of their business affairs in order, then one could be right. Think of it as an application form. It doesn’t necessarily win one the contract, but it’ll get them to the next stage.

The PQQ is predominantly a ‘tick-box’ exercise, where one and their organisation state compliance against key legislative requirements in order to do business.
This includes compliance with the likes of:
1.Legal Compliance
2.Financial Standing
3.Insurance Cover
4.Modern Slavery
5.Equality & Diversity
6.Health & Safety Regulations and Environmental Standards etc.
One of the most important aspects to a PQQ is one’s response regarding technical and professional capabilities. This is where one must list usually 3 references/contract examples to show the buyer of your capabilities to undergo the required works based on your past experience.

Most questions throughout a PQQ are quite clearly ‘pass and fail’. If one doesn’t commit to providing the correct insurance cover (for example) – one immediately fails and that’s that! However, the technical and professional capability is one of the few questions that is scored based on the quality of what is provided.

In a nutshell, a PQQ is a document one completes to show they are both capable of delivery and compliance against specific regulations. Once one has passed this point. They will then move onto the core part of a tender process the Invitation To Tender (ITT).